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Ward Clerk Knowledge Base

Welcome to the Ward Clerk Knowledge Base - your comprehensive resource for practical procedures and guidance beyond what's covered in the Church Handbook.

About This Knowledge Base

This knowledge base provides detailed procedures, best practices, and practical guidance for ward clerks, assistant clerks (financial and membership), and stake clerks serving in The Church of Jesus Christ of Latter-day Saints. The content here supplements the official Church Handbook with real-world insights and step-by-step procedures learned from experienced clerks.

Main Sections

Membership

Procedures for managing membership records, quarterly reports, finding lost members, and other membership-related responsibilities.

Key Topics:

  • Quarterly Report submission procedures

  • Finding and updating lost member records

  • Membership record management

Financial

Comprehensive guidance on financial clerk responsibilities, from budgets and expenses to audits and compliance.

Key Topics:

  • Budget preparation and management

  • Expense handling and reimbursement procedures

  • Financial audit preparation

  • Creating signature cards

  • Donation handling procedures

Reports

Information about various reports ward clerks need to prepare and submit.

Coming Soon: Detailed reporting procedures and schedules.

Annual History

Guidance on documenting and preserving ward history throughout the year.

Coming Soon: Annual history compilation procedures and best practices.

Agent Bishop Responsibilities

Specific responsibilities for clerks serving in agent bishop capacities, including building management and coordination.

Key Topics:

  • Building committee coordination

  • Maintenance request procedures

  • Supply ordering for meetinghouse library

  • Member cleaning coordination

Getting Started

For Contributors: If you're a ward clerk wanting to share your knowledge or improve existing documentation, see the Contributor Onboarding Guide.

For Readers: Use the navigation menu above or the search function (top right) to find specific topics. All content is organized by the main responsibility areas listed above.

Important Notes

Supplemental Guidance Only

This knowledge base provides supplemental procedures and practical tips. Always refer to the official Church Handbook for authoritative policies and procedures. In case of any conflict, the Church Handbook takes precedence.

Community-Maintained

This knowledge base is maintained by experienced ward and stake clerks. Content is reviewed for accuracy, but procedures may vary by location or circumstance. Use your best judgment and consult with your bishop or stake presidency when needed.

Last Updated: This page shows the last modified date at the bottom, extracted automatically from Git history.